*Please note that while this is unofficial information, it is compiled from both official sources and student experiences. We suggest contacting university faculty and administration for further explanation if required.
- How does my status as a full or part time student affect my access to funding?
In order to access your funding, you must be a full-time student and pay full-time fees. The only requirement to be designated as full time is to pay full-time fees. If you are a part-time student, you do not have access to your funding. Therefore, for some students, it may make more sense to register as a full time student if your funding amounts to more than what you would otherwise pay per course as a part time student.
- What classes do I need to have completed to be eligible for coop?
Students must have completed 6 of their 10 core courses by the end of the semester before their anticipated co-op term. In the case a student was taking one or both of their prerequisite classes (ECON1000 or POLI2003) during the school year, they are permitted to have a minimum of 5 core classes completed by the end of the semester before their co-op work term. Please note these provisions are set by the Co-op Board, not the School of Public Policy & Administration.
- Can I take classes while on a co-op term?
Yes, you can take one class while on a co-op term. Please note to take a class during a co-op you will pay full time tuition fees, however you will have access to your funding. Students also have the option to drop down to part-time status if they are enrolled in a class while on co-op, but not have access to their funding. In this case, students would defer a term of funding, which can only be used in the same term but in a subsequent year.
For students who do not wish to take classes during a co-op as a full-time student, the option of taking a class as a part-time student is available, though you will not have access to your funding.
If you want to take more than one class while on a co-op term, you must submit a course override request through Carleton Central explaining the reasoning behind choosing to overload your course schedule.
- Am I enrolled as a full time or part time student when I’m on coop?
When you are on a co-op work term, you are automatically designated as a full-time student. You have the option to drop down to part time status if you enroll in a class during the summer. The application to do so can be found here.
- Do I have access to a U-pass as a part time student?
No, during the Fall and Winter terms, if you are taking at least 1.5 credits you will be assessed the UPass fee and have access to one. During the summer, if you are taking at least 1.0 credits, you will be assessed the UPass fee and have access to one. You will automatically be assessed the fee if you meet these requirements.
During a summer co-op term, you will be automatically assessed the UPass fee and have access to one. Be aware that this will be added to your student account over the summer term, and you must pay it before enrolling in Fall classes to avoid having a hold put on your account (in which case, you cannot enroll).
- I don’t need a UPass, can I opt-out of the program?
If you have other means of getting around, you may want to opt out of the UPass program. There are however, restricted criteria, a list of which can be found here. If you are eligible, you can return your UPass for a full refund by September 14th for the Fall term, and January 14th for the Winter Term. You may also refund your UPass any time during the term and receive back a pro-rated portion of the fee. You can find more information on how to opt-out here.
Students enrolled in a co-op work term are eligible to opt out of the UPass program and avoid having the fee added to their student account. The deadline to opt out of the program by returning your UPass is May 14th for the Summer Term. Like Fall and Winter term opt-outs, students may also refund your UPass any time during the term and receive back a pro-rated portion of the fee.
- Is having a UPass worth it?
If you have a car, it may not be depending on your personal preferences. However, an OCTranspo Prestocard monthly pass in the summer will cost you $100, so by using the UPass, you would save close to $200 comparatively. Also, students should be aware that the UPass also grants access to the STO (Gatineau buses).
- Do I have to finish my courses and graduate by a certain time?
Yes, the typical term limit for most programs is 6 academic terms (a term in which you take a class). With the permission of the program coordinator, this can be extended.
- Can I graduate while on a co-op work term?
In order to graduate concurrently with your co-op work term, you must submit an appeal to the co-op office, which can be found here. Include as much information as you can about your situation.
- If I completed a co-op work term last summer, but did not do a co-op work term during the school year, can I do another work term this summer?
In order to place yourself in another co-op term after taking at least one term off, you must have your eligibility reviewed by filling out a returning graduate student work term request, found here.
FGPA General Regulations for Graduate Students at Carleton – See Section 14: Co-operative Education Policy https://calendar.carleton.ca/grad/gradregulations/administrationoftheregulations/
Request Form to Take an Additional 0.5 Credits on Coop Work Term http://carleton.ca/cc/request-for-a-course-overload/
Should you have any additional questions please feel free to reach out to the Vice President of Academics of the SPPA Student Society, through e-mail at Carleton.firstname.lastname@example.org.